A modern online accounting approach for individuals and small businesses
About Us
We at The Online Accountant are “Value for Money” accountants providing a cost-effective online solution to your accountancy and business matters.
We are a friendly down to earth bunch happy to assist with your accounting and tax needs, using the latest technology available. We don’t do “charged by the minute” costs, instead we promise to give you full transparency, agree all the work up front and fix the cost.
Services Provided to Include:
All-Inclusive fixed fee service
Accounts production for Sole Traders, Partnerships and Ltd companies
Compliance to include VAT preparation through making Tax Digital compliant software, Payroll and CIS
Self Assessment Taxation for Individuals and Partners
Corporate Taxation Returns including IXBRL digital tagging
Provision of software, training and bookkeeping as required
Ongoing support
Who Can Benefit From The Online Accountant?
Individuals
Many of you will need to on a yearly basis complete a Self Assessment tax return. You might be employed full time but have income from an investment property. You might be a higher rate tax payer and have additional savings interest which would need to be disclosed on a tax return. If you think this is you then please feel free to speak to one of our dedicated individual taxation specialists.
Freelance and Contractor
The Online Accountant has various tailored solutions for both Freelancers and Contractors. We can provide software and support day to day tasks which gives both of us a realtime overview. TOA uses software to collect records which allows us to submit returns to HMRC at the earliest opportunity. This will give clarity on tax liabilities but more importantly starts any tax reclaim process.
Sole Traders and Partnerships
For small businesses, you will get your own dedicated account manager who will get to understand your business and its goals, this will provide you with the tools you need to help you succeed. TOA can look after you from a compliance perspective in terms of VAT and Payroll. Here at TOA we can also provide you with the necessary training for bookkeeping if required.
Incorporated Businesses
Again as with small businesses, you will get your own dedicated account manager to understand the business requirements and the industry it works in so you can be confident you are receiving proactive advice. Software is provided as standard together with any training. Being a Ltd company there are a few further aspects which you will need including Statutory Accounts submitted to Companies House and Corporation Tax returns digitally submitted to HMRC.
Pricing Plans
Please see below an indication of our pricing structure. In all cases we will produce a tailored fixed quote and also a FREE initial consultation at which point there is no obligation to continue with us.
Initial Consultation
Email and telephone support
Tax saving guidance and tips
Self Assessment Tax Return
Rental Income and Expenditure
Receipt Bank Software
Training
Individual
from £
10
+VAT per month
Initial Consultation
Free
Email and telephone support
✓
Tax saving guidance and tips
✓
Self Assessment Tax Return
✓
Rental Income and Expenditure
✓
Receipt Bank Software
✓
Training
✓
Initial Consultation
Email and telephone support
Tax saving guidance and tips
Self Assessment Tax Return
Income and Expenditure Account
Receipt Bank Software
CIS refunds
Freelance/Contractor
from £
15
+VAT per month
Initial Consultation
Free
Email and telephone support
✓
Tax saving guidance and tips
✓
Self Assessment Tax Return
✓
Income and Expenditure Account
✓
Receipt Bank Software
✓
CIS refunds
✓
Initial Consultation
Email and telephone support
Tax saving guidance and tips
Self Assessment Tax Return
Partnership Tax Return
Small Business Accounts
Bookkeeping
VAT Compliance
Payroll
Monthly CIS Returns
Xero Software
Receipt Bank Software
Training
Cashflow Forecasts
Management Accounts
Corporate Finance
Sole Trader/Partnership
from £
25
+VAT per month
Initial Consultation
Free
Email and telephone support
✓
Tax saving guidance and tips
✓
Self Assessment Tax Return
✓
Partnership Tax Return
✓
Small Business Accounts
✓
Bookkeeping
✓
VAT Compliance
✓
Payroll
✓
Monthly CIS Returns
✓
Xero Software
✓
Receipt Bank Software
✓
Training
✓
Cashflow Forecasts
✓
Management Accounts
✓
Corporate Finance
✓
Initial Consultation
Email and telephone support
Tax saving guidance and tips
Self Assessment Tax Return
Statutory Financial Statements
Corporation Tax Return
Bookkeeping
VAT Compliance
Payroll
Monthly CIS Returns
Xero Software
Receipt Bank Software
Training
Cashflow Forecasts
Management Accounts
Corporate Finance
Ltd Company
from £
75
+VAT per month
Initial Consultation
Free
Email and telephone support
✓
Tax saving guidance and tips
✓
Self Assessment Tax Return
✓
Statutory Financial Statements
✓
Corporation Tax Return
✓
Bookkeeping
✓
VAT Compliance
✓
Payroll
✓
Monthly CIS Returns
✓
Xero Software
✓
Receipt Bank Software
✓
Training
✓
Cashflow Forecasts
✓
Management Accounts
✓
Corporate Finance
✓
The Software We Use
Xero is our preferred accounting and bookkeeping package. Here at TOA we have fully certified Xero advisors to help with all your needs. Xero is a fully functional cloud accounting platform built on an intuitive interface. It allows you to swiftly send invoices and upload expenses whilst realtime tracking the activity within the business bank account.
Receipt Bank is a piece of OCR software which can be downloaded as an application and allows you to take photos of receipts and expenses which can then be downloaded as a report or it integrates seamlessly with various accounting packages including Xero. With making tax digital, we are looking to future proof our processes now and encourage clients to make the transition with the ongoing support and training provided.
What Our Clients Say About Us
"Mostly Media have been working with TOA since 2015. Matt and the team have revolutionised the accounts process within our business creating massive efficiencies both in time and cost. An incredible depth of knowledge underpinned by sound business thinking has added real value to our business and we cannot recommend highly enough."
"We have used TOA since we started trading, they have made the stresses of finances non-existent leaving me to carry out the work I know how to do. I could not recommend TOA enough, they are always on hand to offer advice to make our business run as efficiently as possible."
"After using a more traditional accountancy firm, we spoke to Matt at TOA and the difference was immediately clear. Matt brings a more modern approach and is keen on implementing new technology to streamline our finances and expenses. In the time since using TOA, we have grown from 2 to 12 employees and have saved significant time, hassle and money by outsourcing - we would thoroughly recommend Matt and his team"
FAQs
What is the sign up process?
Simply click on sign up under the options, you will then be contacted and provided with a tailored quote. Assuming you want to continue there will be a money laundering check and engagement documents emailed for electronic signature. On completion we can then begin our working relationship.
I already have an accountant, is changing easy?
Yes we will simply write to your current accountant during the sign up process to obtain professional clearance and obtain a history of information to give us a full understanding.
Do you belong to a governing body as I've got a mortgage document that needs signing?
Yes, we belong to Association of Chartered Certified Accountants (ACCA) which is a globally recognised qualification.
I'm a Director of a Ltd Company, why would I need a Self Assessment return being produced?
In most cases, a Director of a company would need to produce a self assessment. However, if this is something you are confident on doing yourselves then we can discount an element of the tailored quote to reflect this.
Once the scope of work is agreed up front, what would happen if I wanted something doing outside of this?
We actively want and encourage clients to contact us, so ongoing queries and support will be covered in your monthly fee. If there is a huge change in the scope or additional work then if we could do it internally we can quote for a one off or alternatively recommend one of the many partners we work with.
What if I am already using different accounting software to Xero?
This is no problem at all, if you’re VAT registered, we will perform an initial consultation to make sure you are “Making Tax Digital” compliant? If the software isn’t then we will advise to potentially move to one that is or assist on bridging software to enable you to remain compliant.
While we like Xero, we understand that some people don’t but we can still actively work with you as we have specialists in other cloud packages including Quickbooks, Freeagent and MYOB. This will not be a barrier with us working together and we can tailor the scope of what we’re providing.
Will I be charged for initial conversations and contact?
There will be no charge for initial conversations and contact. You may even get some advice during this process and you are still free to walk away without cost. We want the relationship to be long term and we take great pride in helping you achieve your goals.
How do we pay you?
We have all of our clients sign up to Gocardless which collects the monthly subscription via Direct Debit.
I often meet my accountant, is this possible with yourselves?
We are online and work with clients all over the UK so it may not be feasible to physically meet in person. However, we have multiple platforms to have virtual meetings with a camera and screen shares as well.
We hold communication with clients in highest regards and make a commitment to respond within 24 hours to any queries and requests. Where some clients have a dedicated account manager, we also make arrangements for cover when that account manager is away.